Terms of Service

Last updated: June 25, 2025

Welcome to the online services provided by Woodway First United Methodist Church (“WFUMC,” “we,” “our,” or “us”). These Terms of Service (“Terms”) govern your use of the WFUMC website at woodwayfumc.org (the “Website”) and the ChurchPulse church management system at chms.woodwayfumc.org (“ChurchPulse”). By accessing or using either service, you agree to these Terms.

1. Acceptance of Terms

By using the Website or ChurchPulse, you affirm that you are at least 16 years of age and have the legal capacity to enter into these Terms. If you do not agree, please discontinue use immediately.

2. Description of Services

Website (woodwayfumc.org)

The Website provides information about WFUMC, including worship services, events, ministries, and online forms such as prayer requests, event sign-ups, check-ins, and newsletter subscriptions.

ChurchPulse (chms.woodwayfumc.org)

ChurchPulse is a church management system used by authorized staff, volunteers, and members. It provides tools for people management, group coordination, attendance tracking, giving records, scheduling, communication, and other church administration functions. Access is by invitation or registration approved by church leadership.

3. User Accounts

• ChurchPulse accounts are created by church administrators or through an approved registration process. You are responsible for maintaining the confidentiality of your login credentials.
• You must provide accurate and current information when creating an account or submitting forms.
• You must notify us promptly if you believe your account has been compromised.
• We reserve the right to suspend or terminate accounts that violate these Terms or are inactive for an extended period.

4. Acceptable Use

You agree not to:

• Use the services for any unlawful, harmful, or fraudulent purpose.
• Submit false, misleading, or spam content through any form or feature.
• Attempt to gain unauthorized access to accounts, systems, or data.
• Interfere with or disrupt the operation of the Website or ChurchPulse.
• Use automated tools (bots, scrapers) to access the services without prior written permission.
• Harvest or collect personal information of other users.

5. Online Giving

5.1 Payment Processing

Online donations made through the Website are processed securely by Stripe, Inc. We do not store your full credit card, debit card, or bank account numbers on our servers. All payment data is transmitted directly to Stripe using industry-standard encryption (TLS/SSL) and is subject to Stripe’s Privacy Policy and Stripe’s Terms of Service.

5.2 Supported Payment Methods

We accept credit cards, debit cards, and ACH bank transfers for online giving.

5.3 Fee Coverage

When making a donation, you may choose to cover the processing fees so that 100% of your intended gift reaches the church. Fee coverage is optional and clearly disclosed before you complete your transaction. The fee coverage option is pre-selected for card payments and not pre-selected for bank transfers; you may change this selection at any time before submitting.

5.4 Refund Policy

If you believe a donation was made in error or an incorrect amount was charged, please contact the church office within 30 days of the transaction. We will review refund requests on a case-by-case basis and process approved refunds through the original payment method. Please allow 5–10 business days for refunds to appear on your statement.

5.5 Tax Receipts

WFUMC is a 501(c)(3) tax-exempt organization. Giving records are maintained in ChurchPulse and contribution statements are available upon request. Online gifts are recorded with the date, amount, fund designation, and donor information you provide.

5.6 Recurring Giving

At this time, online giving is processed as one-time donations. If recurring giving features are introduced in the future, additional terms will apply and you will be notified.

6. Privacy

Your use of our services is also governed by our Privacy Policy, which describes how we collect, use, and protect your personal information, including data rights under GDPR and other privacy regulations.

7. Intellectual Property

All content on the Website and ChurchPulse—including text, graphics, logos, images, and software—is the property of WFUMC or its licensors and is protected by copyright and other intellectual property laws. You may not reproduce, distribute, or create derivative works from this content without written permission.

8. Third-Party Services

Our services integrate with third-party providers for functionality such as:

• Stripe — Payment processing for online giving
• Mailchimp — Newsletter and email list management
• Google — Authentication and calendar services
• Maileroo — Transactional email delivery

Your use of these third-party services is subject to their respective terms and privacy policies. We are not responsible for third-party service availability or practices.

9. Disclaimer of Warranties

The Website and ChurchPulse are provided “as is” and “as available” without warranties of any kind, express or implied. We do not guarantee that the services will be uninterrupted, error-free, or secure at all times. We make reasonable efforts to maintain availability but cannot guarantee uptime.

10. Limitation of Liability

To the fullest extent permitted by law, WFUMC, its staff, volunteers, and technology partners shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of or inability to use the services, including but not limited to loss of data, loss of revenue, or interruption of service.

11. Indemnification

You agree to indemnify and hold harmless WFUMC, its staff, and volunteers from any claims, damages, losses, or expenses (including reasonable attorney fees) arising from your violation of these Terms or misuse of the services.

12. Modifications

We may update these Terms from time to time. Changes will be posted on this page with an updated “Last updated” date. Continued use of the services after changes constitutes acceptance of the revised Terms. For material changes, we may provide additional notice through the Website or ChurchPulse.

13. Termination

We reserve the right to restrict or terminate access to any part of our services at our discretion, including for violation of these Terms. You may stop using the services at any time. Upon termination of a ChurchPulse account, your data will be handled in accordance with our Privacy Policy.

14. Governing Law

These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law principles. Any disputes arising under these Terms shall be resolved in the courts of McLennan County, Texas.

15. Contact

If you have questions about these Terms, please contact us:

• Woodway First United Methodist Church
• 21000 Woodway Dr, Woodway, TX 76712
• Phone: (254) 751-0411
• Email: hello@woodwayfumc.org
• Website: Contact Form